Facilities Specialist

Overview

What you need to know: - Pay range of $17-$20 - 6 week assignment, could possibly be extended to 6 months - 100% onsite in Chatsworth, CA General Summary: Under immediate supervision, the Facilities Specialist I will provide facility operations support including conference room scheduling, set-up and breakdown, process incoming shipments of material, furniture, equipment and mail. The Facilities Specialist I will assist with: relocating items up to 50 lbs. in weight including furniture, boxes, equipment; delivering and transporting packages and mail to Sites, vendor offices, or retail stores; and facility improvement and/or maintenance projects. The Facilities Specialist I provides support with excellent customer service, proactive communication, and thoughtful responses to internal and external staff, clients, and/or vendors. Essential Duties and Responsibilities: Within a team environment, this position will perform the following responsibilities: General Facilities Support (50%) • Day Porter duties, including but not limited to: Restock breakroom/ restroom supplies, maintain inventory of all consumable supplies, clean up spills, wipe all surfaces as needed including counters (i.e. kitchen, bathroom), tables, chairs, microwaves and/ or refrigerators, empty trash containers as needed and respond to emergency requests. • Perform cross functional tasks as requested by management such as relocation of computer peripheral and/or audio video equipment, assist in fulfilling print production requests. • Assist with interoffice moves, including relocation of furniture, boxes, and supplies. This will also include relocation and installation of keyboard trays, display boards, pictures, etc., and furniture assembly as needed. • Assist with minor Facility improvements, including painting, patching, upholstery cleaning, etc. • Support the Facilities supervisor in lease improvement planning by researching local trade vendors, conducting vendor walk-throughs and obtaining quotes. • Observe and respond to general office safety and security procedures; determine appropriate action and report potentially unsafe conditions. Participate in safety inspections at various facilities as needed. Participate as a member of the emergency response team. • Actively and consistently support all efforts to simplify and enhance the customer experience. Respond to work order requests within standard timeframes of the Service Level Agreements. • Ensure that office equipment is operational and properly maintained; trouble-shoot and follow up on problems as needed. Facilities Specialist will also support in the following functional areas as needed (50%) Conference Room Liaising • Act as conference room liaison, coordinate reservations, inspect meeting rooms pre and post event to ensure room is ready for the next meeting, set up/break down of furniture, audio visual, communicate special needs or guest’s requests and general meeting room supplies for all sites utilizing the internal scheduling system. Escalate operational challenges to supervisor as appropriate. Delivering • Process incoming and outgoing packages following standard protocols and procedures for: delivery, vehicle inspections, driving, safe lifting up to 50 lbs (including loading/ unloading from vehicle), and delivery log tracking. • Ensure deliveries are made on schedule; proactively communicate potential barriers that may cause delays, schedule changes and other concerns to the supervisor and other staff as needed. Mail Processing & Shipping/Receiving • Process incoming and outgoing mail or packages received via standard mail or courier service following standard protocols and procedures for: sorting, inventorying, organization, delivery, departmental mail logs and reporting, and safety. Problem solve delivery issues with outside vendors. • Efficiently operate mail service equipment and utilize the package tracking system. • Satisfy service level agreements to ensure items managed by facilities is distributed to proper departments • Verify and keep accurate, detailed records of incoming and outgoing shipments. Resolve discrepancies with Accounting regarding invoices, packing slips, and receiving reports. Monitor the flow of paperwork from Receiving to Inventory Control for timely data entry. Parking Monitoring and Reservation Liaising • Patrol assigned area on foot to ensure Staff compliance with existing parking regulations, issue citations to those violating the regulations, follow up as appropriate. • Communicate with onsite security guards regarding guest parking reservations. • Monitor and respond to “Parking Help” inbox requests. Non-Essential Duties And Responsibilities These duties include tasks that are required and comprise less than 5% of daily functions for this job:  Travel to all sites (Antelope Valley, San Bernardino, Chatsworth, and Victorville) as needed for Facilities support.  Provide Facilities coverage as needed in Palmdale, Victorville, San Bernardino, Chatsworth locations.  Participate in departmental, agency and professional meetings and workgroups, as assigned.  May operate dolly, pallet jack, and/or forklift in loading and unloading supplies and equipment. May shrink-wrap pallets.  Provide general clerical support and data entry services.  Performs other special projects as assigned by the Facilities Manager  All other duties as assigned. Job Specifications Minimum Required • Education: High School diploma or equivalent required. • Experience: 1 year of Facilities/ general office support experience required. • Professional/Technical Certifications: n/a • Technical Requirements: o Working knowledge and experience with computer programs, such as preventative maintenance programs, work order tracking, Microsoft Office Suite, Visio or other graphics software. o Experience in setting up audio visual equipment and computer peripherals; assessing/troubleshooting basic office equipment issues (i.e. copiers, multifunctional devices, fax machines, etc.) • Bilingual Required: n/a • Behavioral: o Good organizational skills; working knowledge of general office procedures. o Good verbal and written communication skills. o Strong interpersonal skills including; the ability to honor and maintain confidentiality. o Ability to maintain cooperative, diplomatic working relationships with co-workers, supervisors, the public, and vendors; work effectively as part of a team and collaborate with building management company and others responsible for the facility maintenance and safety. o Complete projects under tight deadlines even when there are competing requirements and changes in assignments. o Must be self-motivated and a self-starter; quick learner for a multifaceted business. o Must possess strong organizational, problem-solving skills with multi-tasking abilities in a fast-paced corporate environment. o Ensure adherence to all corporate, contractual, ethics and safety standards, policies and procedures, including professional behavior, attendance and dress code. • Travel: Automobile, current auto insurance, current California Driver’s License and DMV clearance required. Minimal travel required within CA. • Work Schedule: Full time. Must be available to work any day and be an on call representative for facilities. May need to respond to any emergency or maintenance situation as needed to maintain business operations. • Work environment: Some office work environment. Some manual / physical work, sometimes indoors or outdoors. Must have the ability to regularly climb ladders and step ladders. Ability to occasionally push/pull up to 75 pounds and lift up to 50 pounds. • Background & Health Clearance Requirements: n/a

Qualifications

• High School/GED
• office support (1+ years)

Company

Our client is a unique and distinctive leader in the child care industry. They offer support and education to both parents and early childhood educators. They help parents to navigate the child care system and find the best possible care for their child. They also provide training, technical assistance and professional development to early childhood educators, to assist them in creating quality learning environments for children of all backgrounds and abilities.