Administrative Coordinator

Overview

Position Summary: Supports the front- of- house operations through administrative support duties Duties and Responsibilities: • Partners with leadership team to review staffing levels and needs on a daily basis and calls available staff as necessary • Partner with Human Resources and Learning and Development to facilitate orientation for new hires at assigned site(s) • Outstate Administrative Coordinators partner with Human Resources to coordinate the I-9 process for new employees • Register employees on timeclock and test to make sure it is correct • Partners with the facilities and IT teams to coordinate and track keys, access cards, etc. • Partner on creating monthly EDT and RN schedule and to ensure training schedules are defined • Provides support to the front desk based on site needs • Partners with compliance to coordinate emergency drills and documents log to record all emergency training/dills • Maintains training documentation within the site • Maintains records of supervision as needed based on site set up • Maintains pest control files coordinates schedules regular training • Coordinates with property manager to maintain design integrity of offices, group rooms and public spaces • Facilitates maintenance and licensing of site vehicle • Coordinates with facilities team on maintenance issues • Partners with other appropriate staff to order supplies/catering for the site and coordinates with property manager regarding purchase of items beyond approved office supply list • Supports the Site Director in administrative tasks as needed • Provides support to other residential sites as needed • Maintains and updates staffing phone lists and email groups. • Drive clients, staff, and supplies in the company vehicle as needed. • Performs other duties as assigned Qualifications: • High school diploma or equivalent required • Must have a valid driver’s license and be authorized to drive. • Bachelor’s degree preferred • Two or more years of experience in an administrative support or customer service role required • Experience creating and managing staff schedules strongly preferred • Current Basic Life Support certification required (American Heart Association) within 30 days from date of hire Minnesota and Ohio • No additional requirements Washington Residential • Washington State Food and Beverage Service Worker’s Permit obtained within 14 days of employment Competencies: • Strong attention to detail and commitment to quality • Solid Interpersonal skills with the demonstrated ability to develop and maintain productive relationships • Demonstrate initiative and exercise good judgement (e.g, in starting tasks, asking questions, identifying and discussing problems, ability to structure own work, stay on task) • Ability to prioritize and adapt to changing priorities • Shows passion for our business, clients, and values Workplace Environment: • Sitting 80-90% and Standing 10-20%. • Working at a computer 90% of the day. • Bending, twisting, kneeling, stooping or crouching when appropriate, on occasion. • Lift, carry, push or pull up to approx. 40 pounds (supplies, etc.)

Qualifications

• Valid Regular Driver License (DL)
• High School/GED
• 2+ years of experience in ANY of the following:
  • administrative support
  • Customer Service (CS)
• Valid American Heart Association Basic Life Support (AHA BLS)

Company

broadcast company background Millions struggle secretly with food and body image. Recovery is possible. Our organization provides personalized eating disorder treatment for teens, young adults, and adults. We offer comprehensive psychological, nutritional, medical and psychiatric care at multiple locations across the Minneapolis-St. Paul area, Duluth, MN, Spokane, WA, South Sound (Lacey), WA and Seattle, WA, Pittsburgh, PA, and Cleveland, OH. We have everything an individual and family may need—with care that’s warm, welcoming, and works for you. Treatment options range from periodic outpatient appointments to residential care at our 24/7 residential facilities in Cleveland, OH and St. Paul, MN. We offer help with a variety of treatment for eating disorders, exercise, and body image issues, including anorexia nervosa, bulimia nervosa, compulsive overeating, binge eating disorder and eating disorder, and related mental health issues.