Executive Assistant - IT Department

Overview

Required skills and experience: 1. Bachelor’s degree required 2. Three years of experience in administrative support or office management, preferably assisting senior management in a non-profit or public sector environment with Technology and/or Facility Management services. 3. Must have excellent computer skills with extensive experience in Microsoft Word, Excel, Outlook, Teams, and PowerPoint; experience with Access a plus. 4. Must have excellent organizational skills, meticulous attention to details, and knowledge of general and executive-level office procedures. 5. As a federal contract holder, we are required to ensure that all employees are fully vaccinated or have an approved medical or religious exemption on or before December 8th, 2021. This requirement includes all employees regardless of where they work (including all new hires before they begin work). What you need to know: 1. Automobile, current auto insurance, current California Driver’s License and DMV clearance may be required if using Agency vehicles or using a personal vehicle for business purposes. Minimal travel (less than 10%) may be required to other offices or external business functions. 2. Full time, typically M-F, with ability to work non-traditional work schedules, which may include evenings and Saturdays, as needed. This is a hybrid position where both in-office and/or up to 3-days per week remote may be required Job selling points: 1. Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance 2. Basic Life Insurance and Long Term Disability paid for by CCRC 3. Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting 4. Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break 5. Opportunities for learning and professional development, including education reimbursement 6. Employee Assistance and Wellness Programs 7. 501(c) (3) designation-You can apply for Public Service Loan Forgiveness! Additional job details: 1. Administrative and Secretarial Support (55%) - Provide administrative and secretarial support for the VP CIO, the nature of which is highly confidential and important, including word processing, faxing, filing, photocopying, and distribution. Draft letters and memos for VP CIO’s signature. Maintain VP CIO’s calendar including meeting coordination and scheduling conferences. Handle VP CIO’s mail noting items of importance, urgency, and further distribution. 2. Centralize, Track and Complete CCRC Division Operations Files (45%) -Centralize and maintain the Division policy, procedure, and process data repository. Establish standardized templates. Ensure all Division files are maintained in accordance with the template and Division standard. Ensure annual (minimum) review and documentation of review are completed prior to established review deadlines. 3. Work on special/other project duties as assigned (5%)

Qualifications

• Bachelor's degree or higher
• 3+ years of experience in ANY of the following:
  • Executive assistant/administrative support
  • experience working in a non-profit environment
  • experience providing administrative spport for CTO/CIO/Heads of IT teams
• Are you fully vaccinated for Covid-19?
• This position is an in office/ hybrid schedule where you may be able to work from home at minimum 1 day per week. Does this match what you're looking for?

• What is the minimum hourly rate you're looking for in order to accept an offer?

Benefits

Company

Our client is a unique and distinctive leader in the child care industry. They offer support and education to both parents and early childhood educators. They help parents to navigate the child care system and find the best possible care for their child. They also provide training, technical assistance and professional development to early childhood educators, to assist them in creating quality learning environments for children of all backgrounds and abilities.