Executive Assistant

Overview

Who We Are Our company partners with nephrologists to transform kidney care through a value-based, person-centered, holistic, and comprehensive approach to kidney care. We believe patients living with kidney disease deserve the best care and we are committed to improving patient outcomes and improving quality of life by delaying disease progression, shifting care to the home, and accelerating kidney transplants. We help nephrologists focus on the right patients at the right time across the full care spectrum. We do this by providing them with the best-in-class interdisciplinary clinical resources, analytical insight and tools, and services to patients. We listen to the needs of our patients, our employees, and our client partners, continually working to push beyond the status quo in which the care system manages patients today. Your Role As an Executive Assistant, you support the organization by supporting senior leaders with managing their calendars, travel, and external meetings. You will engage with internal and external stakeholders and partners on behalf of the executive team to assist in scheduling, organizing events and interviews, and more. You’ll help the entire enterprise by supporting the leadership team and helping them be more effective and efficient. Primary functions for this role - Provide administrative support to a growing team of healthcare leaderships (VPs up to C-suite) - Schedule internal and external meetings, set up conference calls and video meetings, prepare meeting materials, and take notes or minutes as needed - Answer calls and greet visitors - Collate and distribute mail and manage office supplies - Make travel arrangements for job candidates and senior leaders staff including booking flights, car reservation, and drafting itineraries that take all potential considerations into account; as needed, provide support to the staff on the ground remotely - Prepare communications, such as memos, emails, invoices, reports and other correspondence - Write and edit documents from letters to reports and instructional documents - Create and maintain filing systems, both electronic and physical - Other duties as necessary How You Qualify - You reviewed the Who You Are section of this job posting and immediately felt the need to read on. That makes you a match for our innovative culture - You accept that things change quickly in a startup environment and are willing to pivot quickly on priorities - You are detailed-oriented - You’re able to process complex information and determine how it impacts executive’s schedules and priorities - You are able to prioritize conflicting needs; handle matters expeditiously and follow-through on projects to successful completion, often with a short deadline - You have a “Do Anything” mindset; you’re not above any task - You have experience putting processes in place (i.e. Helping create employee handbooks/ manuals / scheduling / answering phone / booking events and travel, etc.) - You’re an exceptional communicator (written and verbal) - You’re proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and have excellent typing skills - You have strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment - You have a proven ability to handle confidential information with discretion - You have strong interpersonal skills and the ability to build relationships with key stakeholders. - You have demonstrated the ability to achieve high performance goals - You’re a forward-looking thinker, who actively seeks opportunities to contribute - You’re a proactive problem-solver, with strong decision-making capability - You’re a highly resourceful team-player, with the ability to also be extremely effective independently - You have 3+ years’ experience as an Executive Assistant How You are Supported You will benefit from our company’s exceptional total rewards package, including competitive base pay with bonuses, paid time off starting at 4 weeks for full time employees, 11 paid holidays per year, reimbursement for continuing medical education, 401k with match (coming soon), health, dental, and vision insurance, Family-friendly policies that support paid parental leave and flexible work arrangements. As a team member you’ll be supported by our robust commitment to training and development that starts with onboarding and continues throughout your career. You will collaborate with like-minded healthcare professionals who, like you, understand the importance and value of high-quality, value-based, care model

Qualifications

• High School/GED
• Executive Assistant (3+ years)
• 2+ years of experience in ANY of the following:
  • Microsoft Office
  • Adobe Acrobat
  • Outlook

Company

Our client is a Hospital & Healthcare Company who partners with nephrologists to transform kidney care and improve patient outcomes. They believe that patients living with kidney disease deserve the best care and they are passionate about making an impact. When nephrologists are empowered, they are enabled to transform kidney care for their patients and partner with their patients on earlier identification of alternative modalities, slowing of disease progression, improved clinical outcomes, and increased quality of life.